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Managing information at an enterprise level

Our business success is built on providing proven, reliable and up-to-the-minute consultancy. This includes the specialist area of information governance. Our team of experts can implement best practices to meet your unique information governance needs. With Certified Records Managers and experienced eDiscovery and information security consultants, we can help you identify governance policy gaps and support you in developing compliant resolutions and fixes.

According to Aiim

Our information governance team provides practical and actionable
advice in the following areas

Secure

Records Management

Manage

Email Management

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Email and Content Migrations

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eDiscovery

Records Management

A recent study by AIIM showed over 58% of data stored within an organization is classed as ROT - Redundant, Obsolete and Trivial. This is a high risk for organizations both legally and in terms of security. Mitigating this risk and complying with information governance regulations is crucial to the welfare of your organization.

At Neocol, we can remove the risk of ROT by helping you deploy proven technologies to allow you to manage your digital records according to corporate, legal and regulatory requirements.

Our specialist team can pragmatically implement the following projects:

  • Defensible Disposal - Identify which records should undergo final destruction approval and which can be auto-destroyed. Safely and defensibly dispose of documents in accordance with your organization’s policy.
  • Records Identification and Classification - Decide when to manually or automatically classify records according to business value, without the need for end user input.
  • Automate Records Policies - Automate the execution of electronic records policies by taking action on your data, including Copy, Move or Delete, based on records policies.

Email Migration and Management

If you’re upgrading to a new email archive platform, implementing a new one or need to capture specific emails for eDiscovery purposes, we can help.

Our staff handle platform and email migrations for cross-industry corporations globally. We understand when migrating large volumes of unstructured data, it is critical no content is lost. We will keep your data safe throughout the process, and migrate it smoothly and successfully to your new system.

We specialize in migrating email and other unstructured content to/from systems such as:

  • Autonomy EAS
  • EMC SourceOne or EmailExtender
  • Veritas Enterprise Vault (formerly Symantec Enterprise Vault)
  • Lotus Domino
  • Dell MessageOne
  • Mimosa Nearpoint
  • Microsoft Office 365
  • IBM FileNet
  • EMC Documentum
  • OpenText

We handle a full range of email management options including auto-capture, auto-declaration and stubbing.

eDiscovery

In most organizations, over 70% of corporate data is Redundant, Obselete or Trivial (ROT) and almost 40% of that is estimated to be duplicated. The associated cost to perform an eDiscovery search on 1 GB of data is around $18,000, so having an accurate and efficient eDiscovery solution is vital to your organization’s bottom line.

We leverage state-of-the-art tools to help you locate and cull the necessary content for legal production. It will reduce the ROT being captured for eDiscovery, lowering your legal costs and corporate risk.

We provide consultancy and solutions across the entire eDiscovery lifecycle:

  • Matter Management
  • Discover, Search, Review and Export
  • Full audit trail
  • Streamline management of the full matter lifecycle
  • Discovery and collection of data

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